The CYMA Architects Plan of Works

Cyma Architects Ltd work in accordance with the RIBA Conditions of Engagement which has been created to make it easy to specify in which areas the Architect is needed.  This allows us to tailor make a design project solution for each of our clients to ensure they have the knowledge and expertise to the elements of the project they need whilst remaining focused and cost-effective.

We have augmented the plan with payment schedule and some of the key issues.

Cyma Architects Plan of Works

Architectural Services 1
Intial Contactstage 1 - 0% payment

Intial contact with Cyma Architects

  • Gain a general understanding of the brief
  • Arrange a face to face meeting at our offices or on site
  • Discuss the proposed budget and time frame
  • Outline procedures for planning permission if required
  • Get to know us and get to know you
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Strategic Definitionstage 1 - 0% payment

Identify client’s Business Case and Strategic Brief and other core project requirements.

  • Procurement – Initial considerations for assembling the project team.
  • Programme – Establish Project Programme
  • Town Planning – Pre-application discussions
  • Key Support Tasks – Review Feedback from previous projects
  • Sustainability Checkpoints – 0
  • Information Exchanges – Strategic Brief
  • UK Government Information Exchanges – Not required
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Preparation and Briefstage 1 - 10% payment

Develop Project Objectives, including Quality Objectives and Project Outcomes, Sustainability Aspirations, Project Budget, other parameters or constraints and develop Initial Project Brief. Undertake Feasibility Studies and review of Site Information

    • Procurement – Prepare Project Roles Table and Contractual Tree and continue assembling the project team
    • Programme – Review Project Programme
    • Town Planning – Pre-application discussions
    • Key Support Tasks – Prepare Handover Strategy
      and Risk Assessments. Agree on Schedule of Services, design responsibility matrix and information exchanges and prepare project execution plan including Technology and Communication Strategies and consideration of common Standards to be used
    • Sustainability Checkpoints – 1
    • Information Exchanges – Initial Project Brief
    • UK Government Information Exchanges – Required
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    Concept Design

    Prepare Concept Design, including outline proposals for structural design, building services systems, outline specifications and preliminary Cost Information along with relevant Project Strategies in accordance with Design Programme. Agree alterations to brief and issue Final Project Brief

    • Procurement – The procurement strategy does not fundamentally alter the progression of the design or the level of detail prepared at a given stage. However, Information Exchanges will vary depending on the selected procurement route and Building Contract. A bespoke RIBA Plan of Work 2013 will set out the specific tendering and procurement activities that will occur at each stage in relation to the chosen procurement route.
    • Programme – Review Project Programme.
    • Town Planning – Planning applications are typically made using the Stage 3 output. A bespoke RIBA Plan of Work 2013 will identify when the planning application is to be made
    • Key Support Tasks – Prepare Sustainability Strategy, Maintenance and Operational Strategy and review Handover Strategy and Risk Assessments. Undertake third party consultations as required and any Research and Development aspects. Review and update Project Execution Plan. Consider Construction Strategy, including offsite fabrication, and develop Health and Safety Strategy
    • Sustainability Checkpoints – 2
    • Information Exchanges – Concept Design including outline structural and building services design, associated Project Strategies, preliminary Cost Information and Final Project Brief.
    • UK Government Information Exchanges – Required
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    Developed Design

    Prepare Developed Design, including coordinated and updated proposals for structural design, building services systems, outline specifications, Cost Information and Project Strategies in accordance with Design Programme.

    • Procurement – The procurement strategy does not fundamentally alter the progression of the design or the level of detail prepared at a given stage. However, Information Exchanges will vary depending on the selected procurement route and Building Contract. A bespoke RIBA Plan of Work 2013 will set out the specific tendering and procurement activities that will occur at each stage in relation to the chosen procurement route.
    • Programme – The procurement route may dictate the Project Programme and may result in certain stages overlapping or being undertaken concurrently. A bespoke CYMA Architects Plan of Work will clarify the stage overlaps. The Project Programme will set out the specific stage dates and detailed programme durations.
    • Town Planning – Planning applications are typically made using the Stage 3 output. A bespoke RIBA Plan of Work 2013 will identify when the planning application is to be made
    • Key Support Tasks – Review and update Sustainability, Maintenance and Operational and Handover Strategies and Risk Assessments. Undertake third party consultations as required and conclude Research and Development aspects. Review and update Project Execution Plan, including Change Control Procedures. Review and update Construction and Health and Safety Strategies
    • Sustainability Checkpoints – 3
    • Information Exchanges – Developed Design, including the coordinated architectural, structural and building services design and updated Cost Information
    • UK Government Information Exchanges – Required
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    Technical Design

    Prepare Technical Design in accordance with Design Responsibility Matrix and Project Strategies to include all architectural, structural and building services information, specialist subcontractor design and specifications, in accordance w

    • Procurement – The procurement strategy does not fundamentally alter the progression of the design or the level of detail prepared at a given stage. However, Information Exchanges will vary depending on the selected procurement route and Building Contract. A bespoke RIBA Plan of Work 2013 will set out the specific tendering and procurement activities that will occur at each stage in relation to the chosen procurement route.
    • Programme – The procurement route may dictate the Project Programme and may result in certain stages overlapping or being undertaken concurrently. A bespoke CYMA Architects Plan of Work will clarify the stage overlaps. The Project Programme will set out the specific stage dates and detailed programme durations.
    • Town Planning – Planning applications are typically made using the Stage 3 output. A bespoke RIBA Plan of Work 2013 will identify when the planning application is to be made
    • Key Support Tasks – Review and update Sustainability, Maintenance and Operational and Handover Strategies and Risk Assessments. Prepare and submit Building Regulations submission and any other third party submissions requiring consent. Review and update Project Execution Plan. Review Construction Strategy, including sequencing, and update Health and Safety Strategy
    • Sustainability Checkpoints – 4
    • Information Exchanges – Developed Design, including the coordinated architectural, structural and building services design and updated Cost Information
    • UK Government Information Exchanges – Required
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    Construction

    Offsite manufacturing and onsite Construction in accordance with Construction Programme and resolution of Design Queries from site as they arise

    • Procurement – Administration of Building Contract, including regular site inspections and review of progress
    • Programme – The procurement route may dictate the Project Programme and may result in certain stages overlapping or being undertaken concurrently. A bespoke CYMA Architects Plan of Work will clarify the stage overlaps. The Project Programme will set out the specific stage dates and detailed programme durations.
    • Key Support Tasks – Review and update Sustainability Strategy and implement Handover Strategy, including agreement of information required for commissioning, training, handover, asset management, future monitoring and maintenance and ongoing compilation of ‘Asconstructed’ Information. Update Construction and Health and Safety Strategies
    • Sustainability Checkpoints – 5
    • Information Exchanges – As-constructed Information.
    • UK Government Information Exchanges – Required
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    Handover of building

    Handover of building and conclusion of Building Contract.

    • Key Support Tasks – Carry out activities listed in Handover Strategy including Feedback for use during the future life of the building or on future projects. Updating of Project Information as required
    • Sustainability Checkpoints – 6
    • Information Exchanges – Updated ‘As-constructed’ Information.
    • UK Government Information Exchanges – Required
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    In Use, Feedback and Evaluation

    At this point carry out a full 360 review of our services with our customer, suppliers, builders and other professional services. We value this feedback…

    • Procurement – Administration of Building Contract, including regular site inspections and review of progress
    • Programme – The procurement route may dictate the Project Programme and may result in certain stages overlapping or being undertaken concurrently. A bespoke CYMA Architects Plan of Work will clarify the stage overlaps. The Project Programme will set out the specific stage dates and detailed programme durations.
    • Key Support Tasks – Conclude activities listed in Handover Strategy including Post-occupancy Evaluation, review of Project Performance, Project Outcomes and Research and Development aspects. Updating of Project Information, as required, in response to ongoing client Feedback until the end of the building’s life
    • Sustainability Checkpoints – 7
    • Information Exchanges -‘As-constructed’ Information updated in response to ongoing client Feedback and maintenance or operational developments
    • UK Government Information Exchanges – As Required
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    We would welcome the opportunity of helping you build yoor home or building. Please do get in touch with the deatils below.